Choose the criteria and the weights yourself, and use the same 0 to 5 rubric for every venue. A venue gets a hand total only when every criterion has an evidence note and a score. Missing evidence stays blank. A zero is allowed when the note supports it. The total is a preference score from 0 to 100. It does not name a winner or a greener venue.

The how-to guide still asks the venue for evidence. This sheet records what you received. It does not list venues and it does not publish a directory. If the missing evidence is waste acceptance, use the event waste plan. Do not turn a total into a public rating. The green claims guide is the check before anything is advertised.

Set the weights and the rubric first

Name each criterion once. Give it a weight and write the rubric you will use for every venue. A weight is a finite number, zero or greater, and no more than 100. The weights together must equal 100. A negative weight, a duplicate criterion, or a total other than 100 means no venue total.

Write what each score you will use means for that criterion, including 0 and 5 and any score in between. Use that same meaning at every venue. Zero means the evidence shows the venue failed the test you set. It does not mean the note is missing. You choose the criteria. This page does not supply hidden weights for access, price or insurance. Add those only if you want them in the rubric.

Then write one row per venue per criterion. Do not add a second row for the same venue and the same criterion.

If the evidence is missing, leave the score blank. Do not type zero for a gap. If the evidence is present, the note has to say what you saw and where it came from. A yes without that note is not enough. A score of 0 is valid when the note supports a zero, for example a letter that refuses the stream you asked about. Scores are whole numbers from 0 to 5.

Work out a total by hand, and only for a complete venue

For a complete venue, multiply each weight by that venue’s score, divide by 5, and add those results. The result sits from 0 to 100. Leave the total blank when any criterion is incomplete. The CSV has no total column and no formula. You do the arithmetic, or you leave it undone.

That number is your preference given the weights you chose. It is not an environmental rank, a carbon result, or a reason to call one venue greener.

Fill in the scorecard

Download both files. Save a copy of the blank file and type into that copy.

The blank file has the column headings only. It does not suggest weights or venue names.

Worked example: two fictional venues

Northgate Studio, a fictional organiser, set rail access at 40 and waste acceptance at 60. Harbour Hall and Canal Rooms are fictional venues. No directory claim is copied.

For rail access, 0 means dated evidence that access fails: no service on the event morning, or a station walk over 20 minutes. 3 means a dated map shows a walk over 10 minutes and at most 15 minutes, and the file has no direct-service timetable. 4 means a dated timetable shows a direct rail service, without a walk of 10 minutes or less. 5 means a dated timetable shows a direct service and a walk of 10 minutes or less. Scores 1 and 2 are not used in this example. For waste acceptance, 0 means a dated letter shows the venue refuses the separated streams you asked about. 5 means a dated letter accepts those streams. A missing waste note stays blank.

Venue Evidence Hand total
Harbour Hall Timetable printout, 2 March 2026, shows a direct service and no walk of 10 minutes or less, so the rail score is 4. Waste evidence is missing, so the waste score is blank. None. One criterion is incomplete.
Canal Rooms Station map, 2 March 2026, shows a 12 minute walk and no direct-service timetable, so the rail score is 3. A letter of the same date refuses a separate food stream, so the waste score is 0. 24. That is 40 times 3, divided by 5, plus 60 times 0, divided by 5.

24 is a preference score for Canal Rooms alone. It does not rank Canal Rooms above Harbour Hall, and it does not say Canal Rooms is the greener venue.

Limits

A negative weight, two rows for the same criterion, or a yes without a note leaves the card incomplete. The score is your judgement of the evidence you filed. It is not a certification and not a booking recommendation.

Sources