Sustainability working-group terms of reference
Fictional example: Northgate Services sustainability working group
Editorial template. Completing Part A prepares a draft. Record approval_role and approval_date only after the authorised role actually approves the terms. Completing Part A does not prove a meeting was held.

Part A. Terms
organisation_name: Northgate Services
group_name: sustainability working group
purpose: Review internal sustainability tasks for the leased office
membership_roles: managing director; office manager; one staff volunteer
decision_rights: Approve internal task owners and the policy review date
cannot_decide: Public environmental claims and supplier contracts
meeting_cadence: monthly
quorum_rule: two of the three named roles; this firm's choice, not a staffing rule
decision_procedure: The attending roles decide by agreement; if they do not agree, the managing director decides after the meeting
reporting_line: managing director
review_date: 12 March 2027
approval_role: managing director
approval_date: 12 March 2026
record_status: adopted

Part B. One agenda and decisions log
agenda_status: prepared
meeting_held: yes
meeting_date: 19 March 2026
item: electricity-bill folder
discussion_note: April bill has not arrived
decision_or_deferral: deferred until the April bill arrives
action_needed: yes
owner: office manager
due_date: 16 April 2026
log_status: recorded